"Know Your Client" Document Checklist
(This document is current as of August 1, 2022)
This document list (hereinafter "List") is a list that is required to be submitted to all clients as deemed necessary by Lyucompany Co., Ltd. (hereinafter LC) in order to perform the necessary identity confirmation as an obligation of Know Your Client (KYC) so that LC can prevent money laundering and other illegal transactions. Please submit the documents listed in Attachment 1 of this List. All documents submitted by the client and the information contained therein are strictly stored by LC.
LC needs to perform due diligence (financial situation, etc.) to verify the identity of the client and substantiate the source of funds, regardless of the type of contract whether it be an intermediary transaction, vessel contract, management contract, or other contract with LC (or a company affiliated with LC).
If it is determined that the risk is high with respect to the source of the funds, especially how the funds were raised, or with respect to the business relationship or occasional transactions under those circumstances, the client (or its professional advisor or other regulated third party) needs to explain / declare the source of the assets / funds, and therein needs to clearly identify the source of the funds or the reason for the acquisition of the funds. In addition, depending on the details of the client's statement, we may ask for further explanation.
Please understand that the due diligence requested of the client is an ongoing and cumulative process, the extent of which is determined by LC depending on the status of the transaction.
Especially if LC is holding the client's funds in an account, on a regular basis, the client may be asked to provide due diligence or additional information in order to update existing transactions with the latest information.
With respect to the materials to be submitted, if the client is an entity, proceed to Attachment 1 (1), and if the client is an individual, proceed to Attachment 1 (2).
These documents that are to be submitted need to be up-to-date and not more than three (3) months old. A driver's license with a photo (if not used as proof of address) is usually sufficient to serve as proof of identity and address, but if it is determined to be insufficient as a proof of address, you may be required to submit either a public utility bill, bank statement, tax documents, rent / mortgage documents, or voter registration documents, etc.
All copies of documents submitted as proof of personal identity and address may need to be certified by the appropriate certifier.
All certified copies must be an exact copy of the original document. The notary's certification wording needs to state that the certifier witnessed the oath and verified that the original document was certified.
The certificate needs to be clear and easy to read and include the following details:
Certifier's signature
Certifier's name and title / title
Company name and address
Additional details certifying the certifier's title such as the membership number of the certifying body.
Certification date
The document may be certified by one of the following:
Employees of LC with the rank of manager or above
Attorneys, accountants and notaries working on behalf of LC
Documents issued by countries other than Japan need to be certified by a notary public. The certification wording needs to state that the document is being provided by the owner's officer or employee.
If you have any questions or problems with complying with the above requirements, please contact your LC representative.
This concludes this document.
ATTACHMENT 1
(1) Documents in the case of entities
Please provide a certified copy of the following documents for each venture / trust.
A certified copy of registration, certifying all company history matters on record
List of directors / officers
A shareholder registry that lists individual share holdings.
(If the client is a trust) An excerpt of a trust deed and an individual / group document for pioneers, patrons, trustees, and beneficiaries.
Seal stamp used at the time of contract and the seal certificate
(If the entity is a corporation of a foreign nation, a document equivalent to the above and an affidavit certified by a notary public in which the representative has sworn to the details of the company)
(2) Documents in the case of individuals / beneficiaries
If individuals and clients are companies or equivalents, please provide a certified copy of the following documents for each beneficiary.
Proof of Identity: This needs to be a current photo ID which is either a passport, national ID, or photo driver's license.
Proof of address
A copy of a public utility bill payment (electric bill, etc.) that shows the address
Seal and seal certificate
(If the individual is a foreign national, a document equivalent to the above and a certificate of signature that has been certified by a notary public)
